Directory of Offices - Office of Finance

Office of Finance Staff by Function:

Director of Finance --Karl Dytrych, Ext. 247
Finance Administrator--Monica Ference, Ext. 255
Diocesan Internal Auditor--Jess Isla, Ext. 244
Accounts Receivable-Accounting Clerk --Renee Ellis, Ext. 243
Accounts Payable--Accounting Clerk II- Kathleen Strazzabosco, Ext. 245
Payroll-Accounting Clerk--Thomas Mihalik, Ext. 241


Karl P. Dytrych
Financial Reporting, Treasury Functions, Internal Control, Technical Support and Director of Finance - EXT 247
E-Mail

The Director of Finance and Administrative Services is the chief financial officer for the Diocese of Gary and is responsible for the administration of fiscal functions of the diocese as well as other temporalities. The Director of Finance and Administrative Services reports directly to the Bishop.

Main Accountabilities

  • The Director of the Finance and Administrative Services is an Office Coordinator
  • Facilitates the preparation of the budget and financial plan of the diocese as well as oversee the expenditures of the diocese.
  • Supervises all accounting functions, including accounts payable, payroll and parish accounting.
  • Manages the treasury activity, including investments, insurance, banking and pension and employee benefits functions of the diocese.
  • Prepares financial statements, as required, and analysis thereof for the Bishop and for the Finance Council
  • Maintains relationships with independent auditors.
  • Serves as staff to Consultors, Program and Budget Review Committee, Finance Council, Lay Pension Board and Priests’ Pension Board.
  • Relates to pastors to communicate and clarify policies of the diocese and assist them in implementing such policies.
  • Oversees cash deposits and disbursements of the Catholic Services Appeal.

Position Analysis

The Director of Finance and Administrative Services needs to possess a comprehensive knowledge in the area of general business practices, accounting and finance as well as a grasp of computer theory and functions and have more than a nodding acquaintance with the basic functions and structures of the Church.

In addition, this position calls for a conceptual approach to management responsibilities and requires the person occupying the position to possess at least some creative abilities in terms of dealing with complex and sometimes difficult situations. Generally speaking, there are few parameters staked out to guide the person in carrying out the varied responsibilities associated with this job. Clearly, an integrative management approach is essential to proper function of the position.

It is a position which demands a high degree of problem solving powers in an environment that provides little direct supervision. The position carries with it sizable responsibilities in the area of financial assets, employee supervision and interaction with significant boards, committees, commercial institutions and community organizations. Many of these contacts require intensive preparation, above average communication skills and strong persuasive abilities. The position expects competent research capabilities and better than average writing powers.

The position also requires significant relational skills. Such skills will be much needed in developing positive relationships with pastors.

In capsule, the functions and duties associated with this position demand a skilled, experienced management person with a strong background in the world of business and finance and the ability to communicate this knowledge in an effective, persuasive fashion.

Curriculum Vitae

To Present – Director of Finance and Administrative Services-Catholic Diocese of Gary, Merrillville, Indiana
1987 to 1994 – Controller, Field Museum of Natural History, Chicago, Illinois
1986 to 1987 – Manager of Financial Operations, Field Museum of Natural History, Chicago, Illinois
1984 to 1986 – Accounting Supervisor, Edgewater Hospital, Chicago, Illinois
1981 to 1984 – Karl P. Dytrych-Financial Consulting and Accounting Services, Chicago, Illinois
1979 to 1981 – Supervisor of Accounting, International Division, North American Car Corporation, Chicago, Illinois
1978 to 1979 – Corporate Accountant, North American Car Corporation, Chicago, Illinois
1977 to 1978 – Headquarters Accountant, International Division, Maremont Corporation, Chicago, Illinois
1976 to 1977 – Corporate Accountant, Maremont Corporation, Chicago, Illinois

EDUCATION: M.B.A. (Concentration in Accounting), Loyola University of Chicago, 1977 B.S., Psychology, Loyola University of Chicago, 1971

MILITARY: U.S. Army, completed active duty commitment in November of 1973 with rank of First Lieutenant. Remained on inactive reserve status until honorably discharged in 1977

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Monica Ference
Finance Administrator - EXT 255
E-Mail

Main Accountabilities

  • Assists the Director of Finance in the supervision of Finance Office Staff
  • Responsible for budget development and review at both diocesan and department levels
  • Prepares and posts general ledger journal entries
  • Directs transfers between cash accounts and performs bank account reconciliations on a monthly basis
  • Assists the Director of Finance in the preparation of financial statements and analytical reports
  • Tracks national collections and remits funds, as required
  • Co-ordinates the submission of parish financial statements
  • Oversees data processing systems and acts as liaison with data processing support services

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Jess Q. Isla
Diocesan Internal Auditor - EXT 244
E-Mail 

Reports directly to the Director of Finance and Administrative Services and, as appropriate, to the Superintendent of Schools

Responsible under minimal supervision for examination/audit of financial records and practices of Departments, Ministries, Parishes, Schools and institutions, as assigned, to ensure compliance with diocesan policy and procedure and governmental reporting requirements. Provides technical assistance and support for Diocesan Finance Office and to staff of other diocesan institutions, as assigned, in areas of budget and financial administration.

Responsibilities

  • Performs internal audits of parishes at the change of Pastorates and as otherwise assigned
  • Performs internal audits of schools and institutions as assigned
  • Assists Principals and Pastors in budget preparations and establishment of fair tuition rates, as requested
  • Provides on-site technical assistance in the training of parish/school bookkeepers to maintain necessary financial records and performs required internal control procedures, such as bank account reconciliation, as required
  • Provides ongoing oversight of financial report information being developed for principals of schools under diocesan administration. Assists principals in interpreting this information
  • Provides a technical resource for parish/school/institution staff requiring periodic assistance in the areas of accounting, financial reporting and planning
  • Performs other projects and duties, as assigned

Qualifications

  • Overall knowledge and appreciation of Catholic Church Teachings
  • Highly developed sense of diplomacy in dealings with people and respect and confidentiality of financial matters
  • Bachelor’s Degree in Accounting or Business Administration, Master’s Degree in Business Administration is desirable
  • Five years experience in business, including computer experience
  • Excellent communication skills for written reports and communicating accounting principles to non-accountants
  • Willingness for frequent local travel

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Renee Ellis
Accounts Receivable - Accounting Clerk - EXT 243
E-Mail

Reports to the Director of Finance and Administrative Services and, as appropriate, to the Finance Administrator.

Primary Functions: Under general supervision, is responsible primarily for coordinating the accounts receivable billing cycle and the application of payments received.  Will perform a variety of clerical and administrative duties on an "as needed" basis; to include accounts payable, payroll, general ledger maintenance and analysis and budgeting.  Performs moderately complex clerical and accounting work requiring a knowledge of standard bookkeeping procedures.

Responsibilities

  • Co-ordinates the accounts receivable billing cycle and the application of payments received
  • Supports the clerical and administrative functions of accounts payable and payroll, as needed
  • Participates in General Ledger maintenance and analysis
  • Performs accounting and administrative projects, as needed

Required Skills

  • Computer proficiency
  • Knowledge of standard bookkeeping procedures
  • Good communication and interpersonal skills
  • Good organizational and planning skills
  • Detail orientation and figure accuracy
  • Good problem solving skills

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Kathleen Strazzabosco
Accounts Payable - Accounting Clerk II - EXT 245
E-Mail

Reports to the Director of Finance and Administrative Services and, as appropriate, to the Finance Administrator

Under general supervision, is responsible for contribution to a range of accounting and bookkeeping functions; to include, Accounts Receivable,/Accounts Payable, General Ledger maintenance and analysis. Performs moderately complex clerical and accounting work requiring knowledge of standard bookkeeping procedures. Duties may involve posting data to accounts (cash receipts, bank transfers, journal entries, property claims, etc.) reconciling accounts and producing accounting reports. Will perform a variety of clerical and administrative duties on an "as needed" basis.

Responsibilities

  • Supports the entire accounts payable processing cycle from receipt of invoices and check requests through processing of check disbursements and maintaining vendor information files.
  • Supports the accounts receivable billing cycle and the application of payments received
  • Participates in General Ledger maintenance and analysis
  • Performs accounting and administrative projects, as needed

Required Skills

  • Computer proficiency
  • Knowledge of standard bookkeeping procedures
  • Good communication and interpersonal skills
  • Detail Orientation and figure accuracy
  • Good problem solving skills

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Thomas Mihalik
Payroll-Accounting Clerk - EXT 241
E-Mail

Reports to the Director of Finance and Administrative Services and, as appropriate, to the Finance Administrator

Under general supervision, is responsible for the co-ordination of payroll processing, distribution and related funding and reporting activities, Performs moderately complex clerical and accounting work requiring a knowledge of standard bookkeeping procedures. Duties may involve posting data to accounts (cash receipts, bank transfers, journal entries, property claims etc.) reconciling accounts and producing simple accounting reports. Will perform a variety of simple clerical and administrative duties on an "as needed" basis.

Responsibilities

  • Collects time-effort reports bi-weekly from Pastoral Center/Chancery staff and reports the data to the Payroll Service for the production of paychecks
  • Reviews prepared checks for accuracy and co-ordinates their signing and distribution
  • Arranges bank deposit of funds for payroll and withholding
  • Prepares related quarterly reports: Employment Security Fund filing, Indiana Workforce Development Report UC-1
  • Prepares reports required for pension reporting and arranges deposit to pension fund
  • Performs clerical and accounting projects, as needed

Required Skills

  • Computer literacy and an ability to function in a data processing environment
  • Knowledge of standard bookkeeping procedures
  • Good interpersonal skills
  • Organizational and planning skills
  • Detail orientation and figure accuracy

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